Job Description

Administrative Assistant needed urgently (Disabled)

Duties Include:

Provides administrative support to assigned team members, which include scheduling, meeting coordination, material preparation, data entry, making travel arrangements, processing expense reporting, and other general administrative tasks. Schedules a wide variety of activities (e.g. appointments, meetings, travel reservations/accommodations, facility usage, etc.) for internal customers as well as external stakeholders and groups. Identifies scheduling conflicts and provides regular scheduling updates to the team during weekly team meetings. Manages Outlook calendar appointments for the Director and team, including invitations for all Collaborative Action Networks, Leadership Table, Executive Committee, Data Team, and Communication Team. Coordinates meeting and event registration and logistics, which includes securing space, arranging for food refreshments, preparing materials, and confirming participant reservations and attendance. Prepares a variety of documents (e.g. correspondence, agendas, minutes, event programs, reports, etc.) to communicate information and/or create documentation in paper and/or electronic format. Uploads all documents in the Google folder and manages organization of the folder. Maintains up-to-date records, which includes files, contacts lists, and database entries (e.g. CRM) Participates in event planning as required. Provides support in managing Building Our Future's social media posts on various platforms as assigned. Answers and directs phone calls; prepares mailings and packages for delivery. Provides general support to visitors.
Job Type: Full-time

Application Question(s):

Do you have a disability?
Experience:

Administrative office procedures, practices and equipment: 1 year (Required)
Work Location: In person