Administrative Assistant

Cape Town, Western Cape, South Africa

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Responsibilities

Provide administrative support to operations and service teams
Coordinate scheduling and assist with service-related administration
Maintain accurate records, documentation, and filing systems
Prepare quotations and supporting documents using internal systems and spreadsheets
Handle invoicing and day-to-day billing processes
Manage debtor accounts, including follow-ups and reconciliations
Compile, update, and distribute operational and service reports
Answer incoming calls and assist with general office communication
Support overall office administration and ad hoc administrative tasks

Requirements

Minimum of 3 yearsa?? experience in an administrative or office support role
Exposure to financial administration, including invoicing and debtors management
Proficient in Microsoft Office (Excel essential)
Experience working on accounting or invoicing software (Xero advantageous)
Strong organisational and time-management skills
High attention to detail with the ability to manage multiple tasks
Professional telephone manner and communication skills
Ability to work independently and as part of a team