Job Description

About the job Administrative Assistant
Black Pen Immigration is seeking a highly organised and detail-oriented Office Administrator to join our dynamic team. The ideal candidate will play a pivotal role in ensuring the smooth operation of our office and the efficient processing of immigration-related tasks.
Job Type: Full-time/Permanent
Workplace: Onsite
Requirements

• Exceptional Organisation Skills: Ability to prioritise tasks, manage time efficiently, and maintain a structured workflow.
• Strong communication and interpersonal skills.
• Previous experience in office administration (preferred).
• Familiarity with immigration processes, VFS, or Home Affairs (advantageous but not required).
• Proficiency in Microsoft Office Suite and general computer literacy.
• High level of professionalism and attention to detail.

Responsibilities

• Office Administration: Maintain a well-organised and efficient office environment, including managing supplies and handling correspondence.
• Submission and Collection: Submit documents to and collect results from the VFS Global application centers.
• Follow-Ups with Home Affairs: Liaise with Home Affairs to track the status of applications and resolve issues promptly.
• Record-Keeping: Maintain accurate records of applications, submissions, and results.
• Scheduling and Coordination: Manage appointments and ensure deadlines are met.
• Support to the Team: Provide general administrative support to ensure seamless operations within the office.

What We Offer

• A collaborative and supportive work environment.
• Opportunities for growth and development in the immigration sector.
• Competitive salary based on experience.

Skills Required