Administrative Assistant Job in Macrotec

Administrative Assistant

Ballito, ZN, ZA, South Africa

https://www.mncjobs.co.za/company/macrotec

Job Description

Macrotec Engineering is seeking a detail-oriented Administrative Assistant with a strong accounting background to support our finance and project teams. This role combines financial data management with project-related administrative tasks, requiring someone who can handle diverse responsibilities while maintaining accuracy and efficiency.

Responsibilities

Financial Administration

Capture and process financial data including cash books, invoices, and purchase orders Maintain accurate financial records in compliance with company procedures Assist with month-end reconciliations and financial reporting Process expense claims and maintain petty cash records Support the finance team with data entry and document filing

Project Administration

Update and maintain project-related spreadsheets and databases Coordinate travel arrangements including flight bookings and accommodation Process visa applications and ensure travel documentation is complete Track project timelines and assist with scheduling Maintain project files and documentation

General Administration

Provide general office support including answering phones and managing correspondence Coordinate meetings and prepare meeting materials Maintain office supplies inventory Assist with reception duties as needed Support other departments with administrative tasks as required

Requirements

Proven experience in data capturing and financial administration Accounting background with understanding of basic accounting principles Excellent verbal and written communication skills Ability to work independently with minimal supervision Exceptional attention to detail and organizational skills Proficiency in Microsoft Office Suite (Excel, Word, Outlook) * Certificate or diploma in accounting, bookkeeping, or related field

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