Job Description

Administrative Assistant (1 Year Fixed-Term-Contract) Centurion Admin and Office Management
Centurion - Gauteng
Administrative Assistant (1 Year Fixed-Term-Contract) Centurion
Salary: up to R244,732.00pa (Based on Experience)
Purpose of the Job:
Reporting to the Team Lead: Cashflow Risk, the successful incumbent is responsible for providing administrative day-to-day support to the Cashflow Risk department.
Minimum Requirements and Experience:

• Matric or Grade 12 Certificate.
• Relevant 1 year experience in administrative/ data management or similar environment.

Key Performance Areas:
Compliance Administration

• Maintain up-to-date written documentation related to the departments business activities.
• Ensure compliance to the policies and process standards.
• Keep abreast of internal standards and business goals to ensure adherence to sound internal control.

Office Coordination

• Assist in making follow-ups on outstanding matters.
• Ensure all requests are handled and responded to within set timelines.
• Assist in ensuring the availability of stationery within the department.
• Validate and verify information and documents submitted for accurate capturing and further handling.
• Ensure the systems/ registers used are kept up to date.
• Check for duplicate documents, requests and queries and report on them.
• Allocate reference numbers and accurately capture related documents on different systems.

Meeting Support

• Arrange meetings on behalf of the department.
• Assist with taking and distributing minutes in accordance to set governance standards.
• Create and maintain a register to track matters outstanding.
• Maintain a follow-up plan on meeting resolutions and matters outstanding.
• Ensure confirmation of meetings and management of team diaries.

Document and Records Management

• Administer the records management and filling processes in line with the The Company filling plan.
• Ensure that the filing system is always up-to-date and functional.
• Retrieval of information at all times as requested in the office.
• Ensure confidentiality of all documents under control and that documentation reaches the intended recipients.
• Acknowledge the receipt of documentation, apply a file number allocation, record data onto the computer system and file appropriately.

NB: Should you not be contacted within 2 weeks of your application, please consider it as unsuccessful.
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Skills Required