Job Description

JOB PURPOSE

To provide a wide range of administrative support to the talent management function

KEY PERFORMANCE AREAS

LEARNING COORIDNATION

Coordinate learning interventions as per the prevailing the FIC training plan, including sourcing of interventions, and liaising with both training providers and delegates. Administration, including sourcing quotations, following up, requesting invoices, completion of booking/registration forms. Preparation of learning and development documentation (skills forms). Provide information for SDF reports required by FASSET for submission as directed. Compile standard monthly training reports as assigned. Raise requisitions for training. Perform administrative functions relating to finance and supply chain management in alignment to finance and supply chain management policies and procedures. Maintain the training calendar and ensure implementation thereof as directed. Schedule learning interventions with the respective employees. End to end processing of study assistance applications, conferences, and all training requests Address standard employee queries on learning intervention applications and training requests in line with the relevant policies. File and capture L&D related records on talent management database.

PROJECTS AND OFFICE SUPPORT

Provide general administrative support service for talent management projects, governance meetings and learning interventions including but not limited to:

o Venue bookings

o Catering

o Facilities and IT requirements

o Co-ordinate invitees

o Take meeting minutes.

o Keep register of all events and attendance thereof.

o Prepare documents in alignment to FIC framework.

OFFICE SUPPORT

Schedule, attend meetings, prepare meeting packs, and take minutes. Consolidate, prepare and produce basic reports as required (e.g, Monthly). Typing, faxing, scanning, photocopying, and binding of documents Perform all administrative functions relating to finance (claims for travel, payment requisitions, telephone, and cell phone usage) in line with finance and supply chain policies and procedures. Assist new employees with access cards, parking, computers, stationery, and any other arrangements as necessary. Perform other duties as required.

EDUCATION, SKILLS AND EXPERIENCE

Relevant Diploma in Human Recourses equivalent to NQF level 6 Skills Development Facilitator preferable

SKILLS

Computer proficiency - MS Word and Excel Intermediate Level Filing Verbal and written communication

EXPERIENCE

2 years project administration experience 3-5 years' experience in HR administration. Experience with dealing with training service providers. Experience with working with preparing quotes and invoicing * Experience within a training environment or an HR background