Job Description

To co-ordinate and control the Department's technical and administrative responsibilities by providing an effective and efficient financial and general administrative service to all components on the centre.
Key Responsibility Areas

• Co-ordinates the implementation of procedures, systems and controls related to the receiving, updating and recording of transactional/operational information and activities.
• Receives and processes defects, requisitions and complaints for all building work to be undertaken and maintains a maintenance schedule for all departmental buildings.
• Processes order numbers for external contractors used, overseeing and approving such work and processes invoices for payment accordingly.
• Conducts investigations, obtains quotations and places orders as well as maintains a database of all sectional plant and equipment in terms of purchases, servicing, repairs and disposals.
• Schedules annual license renewals for existing departmental vehicles and ensures that new departmental vehicles are licensed and insured prior commissioning onto service.
• Processes the de-registration of redundant vehicles and maintains a servicing schedule for all departmental light motor vehicles in conjunction with City Fleet workshop.
• Manages, develops and monitors the performance and conduct of subordinate staff.
• Liaises with staff in the section to consolidate, refer and respond to specific problems or clarify procedural interpretation and understanding.

Competencies

• Written communication.
• Oral communication.
• Attention to detail.
• Ethics and professionalism.
• Problem solving.
• Planning and organising.
• Use of technology.
• Data processing and analysis.
• Interpersonal relationships.
• Service delivery orientation.
• Client orientation and customer focus.
• Action orientation.

Essential Requirements

• Grade 12 (NQF Level 4) or equivalent and an Administrative certificate or any other related and equivalent certificate.
• Valid motor vehicle driving license
• 3 years relevant experience
• Computer Literacy.

Preferred Requirements

• Diploma (NQF Level 6) in the Administration field.
• 4 Years relevant experience.

Housing Subsidy Yes
Leave Yes
Medical Aid Yes
Other Allowances Nil
Remuneration R 331,758.60 - R 430,640.16 p. a.
13th Cheque Yes
Contact Name Centre of Excellence
Contact Telephone 0313113103

Skills Required