Job Description

Join a well-established residential community and play a key role in ensuring smooth financial and administrative operations.
The Majestic Village Body Corporate consists of a 73-unit sectional title complex in Kalk Bay. Supported by a professional managing agent and a team that includes trustees, a Building Manager, and a part-time bookkeeper, the Body Corporate is now seeking an experienced Administration Manager to oversee day-to-day financial and administrative activities.
About the Role
The Administration Manager will take responsibility for maintaining the integrity of the financial general ledger, coordinating key bookkeeping functions, and managing general administrative processes. This is a detail-oriented role ideal for someone with strong accounting insight, excellent organisational skills, and the ability to maintain high operational standards in a community living environment.
Key Responsibilities
Financial & Accounting

• Ensure the accuracy and integrity of general ledger inputs on the WeConnectU system.
• Implement and maintain a checklist of key accounts and transactions to validate financial accuracy.
• Identify opportunities to streamline processes and strengthen internal controls.
• Liaise closely with the managing agent on financial and reporting matters.
• Coordinate the work handled by the part-time bookkeeper, including:

• Verifying invoice coding and checking payments loaded onto WeConnectU.
• Reviewing monthly entries and flagging variances or queries for the finance trustee.
• Ensuring expenditure authorisation levels are followed.
• Maintaining accurate descriptions for expenses, especially items transferred to the Maintenance Reserve.
• Matching repairs and maintenance invoices to approved budgets and tracking trustee approvals.
• Processing and monitoring insurance claims, ensuring accurate recovery of excesses and owner contributions.
• Tracking 50% owner contribution payments for door and window repairs.
• Monitoring debit orders, contractual expenses, and maintaining supporting documentation.
• Overseeing debit card expenditure from the Building Manager and ensuring supporting paperwork is complete.
• Assisting trustees and the Building Manager with ad hoc financial/admin tasks.

Administrative

• Act as the first point of contact for owner queries, escalating to trustees where needed.
• Conduct ad hoc investigations, reconciliations, and analysis as required by owners, trustees, auditors, or service providers.
• Ensure strong document control, filing systems, and proper record-keeping across all administrative functions.

Requirements
Qualification:

• BCom in Accounting or Bookkeeping qualification

Experience and Knowledge:

• Experience working with general ledgers, balance sheets, and income statements.
• Administrative experience within a commercial or similar environment.
• Familiarity with the Sectional Title Schemes Management Act or sectional title operations (advantageous).
• Experience with systems such as WeConnectU (advantageous).

Skills and Attributes:

• Strong communication and interpersonal skills.
• Excellent administrative and organisational skills
• Strong written and verbal communication abilities
• Ability to work accurately with high volumes of financial information
• Strong document management and record-keeping capability
• Professional, mature, and composed when engaging with owners and trustees
• High attention to detail and accuracy
• Integrity and strong ethical standards
• Proactive problem-solver who can identify issues early and propose solutions
• Able to work independently and manage competing priorities
• Customer-centric approach with strong service orientation
• Reliable, consistent, and committed to maintaining operational standards
• Collaborative mindset when working with trustees, managing agents, and the Building Manager

Working Hours & Benefits

• Full-time: 08h00 16h30, Monday to Friday (1-hour lunch).
• Four-day week option available with pro-rata salary.
• Monthly salary: R35,000
• Discretionary annual performance bonus.

If you are committed to excellence and ready to contribute meaningfully to our operations, we welcome your application.
Should you not hear from us within 2 weeks, please deem your application as unsuccessful

Skills Required