Job Description

Duties and Responsibilities

Administration duties (but not limited to):

Management of Block Plan Calendar as per ASSC due dates and deadlines

Manage the usage of all templates as per UXI QMS and Policies and Procedures

Manage Teaching & Learning Reports timeously

Manage Projects progress sheets and SORs

Manage On-site registers and Summary sheets

Assist with recruitment in consultation with Admin Executive

Participating in FAME and other meetings

Manage Academic Committee Meetings

Manage and assist Administration and Training of MAHA

Manage Academic Committee Meeting

Manage Notification of Training output

Manage own HR Appraisals

Manage the following aspects:

Learning material requests

Reporting Training needs Assistance and guidance to facilitators PoE audits Review of QMS documents in use and request changes where necessary
Implementation & Lesson Plans

Mentoring Manage, Quality Assure creation of training files according to index, quality assure data and evidence relevant to intervention and handover to ETD Administrator, assessment book-out and verification purposes Manage and quality assure new applications and supporting documents on UXI Connect. Manage the implementation plan and report back to Campus Manager on progress Plan implementation of all training, liaise with facilitators and role players and ensure that teaching guidelines are understood Requests for learning material and resources (Identify needs) Manage the setup of venue/classrooms to deliver training on-site Learning schedules compiled and communicated to role players Reporting on all projects - Contract Management Sheet QA SOR (QCTO Statement of Results) Manage the PoE and archive processes (do regular spot audits) Scheduling Medicals Manage the scan procedure (all documents) into folders for access on UXI Connect QA and Update Contract Management sheet on short skills regularly (LA numbers) Report on Facilitator feedback regarding Learning Material (review needs) Manage learner registers and Summary reports Review completed KM, KT and PM assessments booked into PoE's into the archive

Qualifications

High school diploma

Tertiary qualification will be beneficial.

Proficient in MS Office (Word, Excel, PowerPoint and Outlook)

Work experience

One to two years of administrative manager experience

Attributes

advanced computer skills in MS-Office, Use of internet, Outlook (emails),

familiar to work on a laptop or tablet, print and scan,

excellent communication, and organisational abilities,

accurate when capturing data and

100% bilingual (Afrikaans and English).

passionate about admin work

self-management, good organiser and problem solver

must we willing to learn and work under pressure

Job Type: Full-time

Work Location: In person