Job Description

Junior Admin Clerk -

Position:

Junior Administrative Clerk

Reports to:

Office Administrator / Operations Manager

Location:

Durban (Field and Office Support)

Type:

Full-Time / Permanent

Purpose of the Role

The Junior Admin Clerk is responsible for providing efficient administrative and clerical support to ensure the smooth running of daily office operations. This role requires strong attention to detail, punctuality, and proficiency in QuickBooks, Microsoft Excel, and general office systems.

Key Responsibilities

1. Administrative Support

Handle daily office tasks such as filing, data capturing, and record keeping. Assist with preparing quotes, invoices, and purchase orders on

QuickBooks

. Maintain up-to-date client and supplier records. Assist with scheduling service jobs, team coordination, and follow-ups. Manage incoming calls, emails, and correspondence professionally.

2. Financial Administration

Capture and reconcile transactions on

QuickBooks

. Prepare and track customer invoices, payments, and supplier accounts. Assist with petty cash management and expense tracking. Generate daily, weekly, and monthly admin reports in

Excel

.

3. Office Coordination

Ensure all service documents, checklists, and job cards are accurately filed. Support management with timesheets, job tracking, and administrative reports. Maintain stock and stationery registers. Assist in coordinating deliveries, collections, and logistics.

4. Professional Conduct

Be

punctual, reliable, and presentable

at all times. Handle confidential information responsibly. Communicate clearly and professionally with clients, technicians, and suppliers. Maintain a clean and organized workspace.

Minimum Requirements

Grade 12 / Matric certificate. Minimum 1-2 years of administrative experience. Proficient in

QuickBooks

and

Microsoft Excel

(basic formulas, data entry, reporting). Strong attention to detail and organizational skills. Excellent written and verbal communication. Ability to work independently and under pressure. Valid driver's license (advantageous).

Key Attributes

Reliable and punctual. Fast learner with strong attention to accuracy. Positive attitude and team player. Problem solver with initiative and accountability.
Job Type: Full-time

Pay: R4500,00 - R6000,00 per month

Ability to commute/relocate:

Westville, KwaZulu-Natal 3629: Reliably commute or planning to relocate before starting work (Preferred)
Experience:

Admin: 1 year (Required)
Location:

Westville, KwaZulu-Natal 3629 (Required)
Work Location: In person