Job Description

An Admin Clerk will be responsible to perform a wide variety of office support and clerical duties and activities of a general nature in support and aligned to a specific work area.

Technical Work Responsibilities

Liaise with external and internal stakeholders. Implementation of administration systems. Data capturing and monitoring. Filing and record keeping. Office management. General office and site operations support.

Duties:

Communicate effectively with internal and external stakeholders. Provide information and feedback as required. Timeous resolution of queries. Create favourable relations with all stakeholders.

Assist Site manager with operation duties:


Vehicle Monitoring and controls. Security / cameras monitoring and controls. Access / keys monitoring and controls. Maintenance monitoring and controls. Update OHS notice boards. Assist with emergency / power situations.

Assist site manager with the site office duties Implement administration systems.


Stationery /stock monitoring and controls. Data capturing and monitoring. Procument and receipting. Petty Cash issuing and controls. Filing and record keeping. Minute-taking. Managing and routing office communications, letters and documents. Preserving office records. Gathering information for reporting purposes. Updating office manuals. Managing electronic and printed files. Typing and utilising MS Office (MS Word, Excel, PowerPoint). General office duties. Scanning, printing, copying, biding. Ordering office supplies. Conducting employee orientation. Organising and ordering catering for meeting function and events. Attending meetings, functions and events. Organising diaries. Handling of guests and stakeholders. Comply with all safety policies, practices and procedures according to prescribed legislation. Report all unsafe activities to Senior Management/Human Resources.

Education

Grade 12 or Equivalent. Business Administration Certificate or similar.

Advantageous


Previous work experience in a health facility. Technical and maintenance managements. Driver's license. Knowledge on using petty cash.

Experience

At least Two years experience in an administrative role.

Requirements

Disciplined. Confidentiality. Good communication skills. Telephone skills. Willing to work with a team.

Please note:



These appointments are subject to the preferred candidates obtaining the necessary security clearance, reference checking and competency assessment. We embrace employment equity and are committed to achievement of fair and equal representation of our workforce. Preference will be given to internal applicants and candidates from previously disadvantaged backgrounds.



The Aurum Institute welcomes applications from all persons with disabilities.



Whilst all applications will be carefully considered, only short-listed applicants will be interviewed. If you do not hear from us within 21 days of the closing date, this will mean that your application has been unsuccessful. All interviewed applicants will receive feedback as part of our continued drive towards people development.

Closing date: 17 November 2025