Job Description

Overberg Water is a Water Board established in terms of section 28 of Water Services Act, (No 108 of 1997) and is classified as Government Business Enterprise as per Schedule 3B of the Public Finance Management Act (No. 1 of 1999) as amended.

QUALIFICATIONS AND EXPERIENCE

• Matric
• Diploma/Certificate in Office Admin/ Secretary or relevant
• Computer literacy
• Code 08 Driverxe2x80x99s license
• 2 years relevant experience

DUTIES: * Perform all typing of documentation: Agendas, reports, memorandums, letters, minutes of Managementxe2x80x99s meetings/Health and Safety meetings

• Perform all secretarial and administrative support regarding filing and diary planning
• Make all appointments, confirm dates, times and places
• Make flight, accommodation and transport arrangements as needed
• Reception for Office Manager: receive calls, faxes, e-mails, take and follow up messages, welcome visitors, portray good image
• Make arrangements for training: Organise transport and accommodation for people, obtain quotations and organise payment, confirm dates and times
• Filing of all relevant training projects and keeping documentation and contracts up to date
• Write out all orders, obtain quotations and send for payment
• Liaise directly with clients and employees: provide information
• Check budget allocation and ensure that all administrative and financial procedures are followed
• Obtain quotations, issue orders regarding infrastructure and send off for payment
• Keep data bank regarding completed projects up to date
• Type reports for record keeping of stock received, booking out and filing thereof
• Keep information regarding office management up to date for asset register
• Compile and send monthly reports to Emanti Management, Ninhamshand and DWAF and filing thereof
• Compile agendas, take and send out minutes of Health and Safety meetings
• Obtain water quality reports from Managers: Operations and follow up and file
• Keeping Bluedrop System (BDS) of DWA up to date
• Updating of process controllersxe2x80x99 qualifications on bluedrop system, as well as scheme data

Typing of policies and SWPs regarding safety and water qualities

Overberg Water Board