Job Description

The main purpose of the job is to perform general admin, creditors, and HR administration duties as well as relief cashier and reception duties when necessary



Relief Reception and Cashier when required in a professional manner

Ensure accurate filing of customer invoices (debtors account) timeously

Assist with accurate cycle counting when required as part of the

inventory auditing procedure

Organize and consolidate month end statements for posting. Tabulates and posts data in record books

Compiles and maintains records of business transactions and office activities in the store, performs variety of following or similar clerical duties and utilizing knowledge of systems or procedures: Copies data and compiles records and reports

Ensures that all documents are completed and submitted timeously relating to the on-boarding of all new employees

Skills Development and EE reporting: Assist the Store Accountant with all the administration relating to skills development and employment equity reporting

Maintain Personnel Files and Administrative functions: Maintain accurate Personnel files and records, including the sorting of leave forms and the administration and reporting of WCA claims and the issuing and documentation of disciplinary action administration

Recruitment administration: Assistance regarding recruitment administration and job advertising when required

Capturing GRN's / CVR's into system: Captures GRN's/CVR's accurately. Prepares, issues, and sends out receipts, bills, policies, statements, and checks

Capture Invoices: Matching GRN's to invoices captured

Processing of CVR's: Processing of CVR's efficiently in case of incorrect quantities received, price differences and damaged goods returned

Accurately and timeously reconciles creditors to supplier statements

Investigating variances i.e. price / quantity differences etc and provide outcome of investigation to the management

Resolving queries with suppliers in a professional manner accurately and efficiently

Filing of documents: Filing of unpaid matched GRN / delivery note / order / buy out details

To uphold and promote the company values and culture


Grade 12



Business Management N4 - N6



Human Resources N4 - N6



3 years general administration duties