Job Description

• Administrative (secretariat) office services

• Ensure various administrative tasks for the ARC-Irene laboratories and Elsenburg personnel, including diary control, etc.
• Meetings: arrangements, agendas, attendance registers, minutes, relevant documents, venues, and refreshments when needed.
• Copier/Printer: Monitor responsible usage, Stationery controlled with project numbers.

• Procurement

• Ensure travel arrangements, SAGE X3 requisitions, quotations, bookings, orders, tickets, GRNs and invoices.
• Stationery: manage, orders, monthly stock count, issue on SAGE X3.
• Petty Cash: withdrawals, approvals for purchases, summaries, budget sheets, requisitions, slips, control, purchases.
• Procurement: all requisitions on SAGE X3, queries, quotations, orders, invoices and GRNs. Liaise with suppliers. Compile submissions as needed.
• Follow up weekly on outstanding invoices for (Elsenburg, Irene Institute and other
• Institutes). Preparation of the test reports immediately after a job has been completed by the laboratory.
• Allocate the payments with the correct invoices for (Elsenburg, Irene and other Institutes)

• Labware and Test reports

• Generate reports using LIMS (Labware).
• Constantly liaise with laboratory clients.

• Wellness, occupational health, and safety

• Social events: assists with arrangements, purchases, and preparations.
• First aid kits, fire-extinguisher services, raising awareness, cooperating with Glen wellness group.

• National Senior Certificate (Grade 12) with 5 years administrative experience.
• Administration/Secretarial Diploma will be an added advantage.
• Experience in working on ESS, Labware and SAGE.
• Prior experience in project administration will be beneficial.
• Good Interpersonal skills.
• Telephone etiquette.
• Proficiency in MS Office,
• Excellent Communication skills (verbal and written).
• Interpersonal skills.
• Ability to deliver excellent customer service, externally and internally as well as maintaining confidentiality.
• Experience in handling multiple tasks.
• Ability to make informed decisions quickly and execute those decisions with confidence.
• Proven experience in working with large teams.
• The ability to respect and maintain confidentiality.
• Skilled to work as part of the team as well as independently.
• In possession of a valid SA driver's license.
• Experience in ISO 17025 and working in an accredited laboratory will be an added advantage .

Enquiries: Dr. Mzukisi Matandabuzo: Tel: (012) 672 9203
CLOSING DATE FOR APPLICATIONS: 30 JULY 2025
A competitive remuneration package will be congruent with the scope, responsibilities and the stature of the position. The appointment will be subject to a positive security clearance
Preference will be given to designated groups in terms of the ARC Employment Equity Plan. The Agricultural Research Council is an equal opportunity employer and is committed to the principles and processes of Employment Equity Act.
Applications accompanied by a covering letter, detailed CV with at least three recent (3) contactable referees, certified copies of certificates, supporting documents and a copy of driver's license must be attached on the form.
A SAQA evaluation report must accompany foreign qualifications. Incomplete applications will not be considered. Applicants who do not receive any response four (4) weeks after the closing date must regard their applications as unsuccessful. Permanent appointments are subject to six (6) months' probation period. The organisation reserves the right not to appoint.