Job Description

Applications are invited for the above-mentioned position to be based in Vryburg (North West).

PURPOSE OF THE ROLE: Duties of the Administrative Assistant include providing support to our Managers and Employees, assisting with daily office needs, and managing our company's general administrative activities. Offers support to their Direct Manager not the company as a whole.

Key Performance Areas would include, but are not limited to:

• Develop and/or maintain a filing system.
• Maintain office policies and procedures.
• Maintain contact lists.
• Book and make travel arrangements.
• Act as the point of contact for internal and external clients.
• Answer and direct phone calls.
• Organise and schedule appointments.
• Plan meetings and take detailed minutes.
• Write and distribute emails, correspondence memos, letters, faxes, and forms.
• Assist in the preparation of regularly scheduled reports.
• Handle sensitive information in a confidential manner.
• Develop and update administrative systems to make them more efficient.
• Resolve administrative problems.
• Any ad-hoc tasks as required by their manager (reporting, admin, or personal assistant tasks).

The successful candidate must have the following experience/skills:

• Proven experience as an Administrative Assistant or Office Admin Assistant.
• Knowledge of office management systems and procedures.
• Working knowledge of office equipment, like printers and scanners.
• Proficiency in MS Office (MS Excel and MS PowerPoint).
• Excellent time management skills and the ability to prioritize work.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to multitask.

Qualifications

• Grade 12
• Additional qualifications as an Administrative Assistant or Secretary will be an advantage.
• Experience with the systems used with Herotel would be an advantage.

PLEASE NOTE:

• Preference will be given to Previously Disadvantaged Individual candidates in line with Herotel's Employment Equity Plan.
• Submission of your CV provides Herotel with your express consent for us to process your personal information contained therein, for purposes of processing your application. Please refer to our Privacy Policy on our website for further information on how we process personal information.
• Kindly note that should you not receive feedback from us within 4 weeks of applying, you should consider yourself unsuccessful for the role.

Herotel