Job Description

Commercial Team Assistant
Be the engine behind commercial operations in a fast-moving, client-driven environment
We're looking for a detail-driven Commercial Team Assistant who thrives on structure, coordination, and getting things done right the first time. This role sits at the heart of commercial operations, supporting sales, pricing, SAP data, client activity, and cross-functional collaboration across the business.
If you're organised, commercially curious, and comfortable juggling multiple priorities, this one's for you.
Key Responsibilities
Commercial & Operational Support
Manage oil and application samples for fragrances and flavours in line with client requirements
Maintain and update sample stock folders and tracking documentation
Link client bases to respective Account Representatives (ARs)
Enter and manage non-innovation projects in Atlas
Ensure Atlas is kept fully up to date, including advance, adoption, and discontinuation notices
Update MMM meeting minutes and shared documentation on G-Drive
Systems, Data & Compliance
Prepare and upload safety documentation and ID cards to the UL Portal
Support SRM-related activities
Maintain accurate commercial data and documentation standards
Commercial Operations Support
Coordinate conferences and meetings between clients and internal support teams (Supply, B2B, AR, etc.)
Manage customer pricing requests, including sourcing and quoting
Ensure accuracy and excellence in all pricing and commercial administration activities
Support rejected invoice resolution in collaboration with Xerox, Customer Service, and Commercial teams
SAP & Reporting
Update SAP master data and create MDMs for new items
Maintain and update CMIRs
Prepare and implement price increases and changes in SAP
Ensure pricing and terms remain accurate and current
Assist with regional sales budgets, targets, vitality reports, and ad-hoc commercial requests
Contracts, Planning & Coordination
Support local contracts, including third-party loading
Assist with S&OP processes
Coordinate stability requests with ACMs and FDMs
Organise, collate, and maintain UL GBU documentation
General Support
Travel and expense support when required
Logistics coordination for visitors, meetings, and orientation programmes
What are we looking for
Strong administrative and commercial support experience
Exposure to SAP, pricing administration, or master data management is a strong advantage
Highly organised with excellent attention to detail
Confident communicator who works well across functions
Proactive mindset with a continuous-improvement approach
Comfortable working in a structured, deadline-driven environment
Should you not be contacted within 2 weeks, please take your application as declined.

Skills Required