Job Description

Overview

To ensure that details of orders are correct and correspond with invoices and they comply with the VAT Act in order to drive down risk and associated costs to the company. To ensure the accuracy of transactions captured to the system in order to allow for accurate accounting and reporting. To provide accurate and timeous reconciliations in order to ensure that outstanding balances are correct. To perform a variety of administrative tasks including, filing, handling queries, assisting with audit preparation in support of the unit's activities. To deal with queries or complaints made by the client (external/internal) by conducting an analysis/investigation into the details and either assisting or escalating the issue, in order to ensure efficient service and timeous feedback. To promote effective teamwork within the unit by ensuring continuous communication/feedback, sharing information and assisting and supporting colleagues in order to drive achievement of departmental goals.

Qualifications

Relevant finance qualification or studying towards

Experience

3-5 years' experience in a full function accounts payable role specializing in foreign creditors / currency. Experience in dealing with cross border transporters and required cross border documentation will be advantageous.

Duties

Accounts Payable

Receive invoices from transporters for processing on the system (local and or foreign) Obtain appropriate allocations for invoices and ensure invoices are authorized for payment. Obtain and check all statutory documentation required for processing an invoice Check that all required documents are uploaded and authorized on Sizanani Match transporter invoices to receipted loads via AX Dynamics Ensure that transport rates are correct as per approved transport rates from the Planning Department. Inspect invoices and determine if they meet the requirements of a tax invoice for the allocation and claim of VAT Input. Process & match invoices on the system once they have been authorized via purchase orders. Obtain creditors' statement and prepare the creditors' reconciliation to determine the payment. Generate EFT payment on AX Dynamics and import to the banking systems. For EFT payments, ensure that all payments have been authorized and have been released successfully. File all relevant payment recons & invoices appropriately Follow up on any outstanding queries relating to invoices that could not be processed for payment and any other supplier issues GRNI and transport accrual management and analysis Creditors ageing management and analysis Cash Flow Management Master data update and maintenance Filing & metro-filing Journals Audit preparations

Opening of new vendors

Ensure documents received from the supplier are correct, required checks are performed and the necessary reports printed Ensure that the AP manager/ Supervisor has approved the application and assigned it to a creditor clerk Opening the account and ensuring it is allocated to the creditor clerk that has been assigned to the account Completion of information relevant to any credit applications requested by the supplier Ensure that a prospective supplier receives all necessary information regarding the opening of an account as per Omnia's new vendor application process

General

General admin Balance Sheet recons when required Assistance on other accounts payable areas when required Ad hoc finance projects Audit preparations (internal, external, BEE)

Job Competencies

To ensure that details of orders are correct and correspond with invoices and they comply with the VAT Act in order to drive down risk and associated costs to the company. To ensure the accuracy of transactions captured to the system in order to allow for accurate accounting and reporting. To provide accurate and timeous reconciliations in order to ensure that outstanding balances are correct. To perform a variety of administrative tasks including, filing, handling queries, assisting with audit preparation in support of the unit's activities. To deal with queries or complaints made by the client (external/internal) by conducting an analysis/investigation into the details and either assisting or escalating the issue, in order to ensure efficient service and timeous feedback. To promote effective teamwork within the unit by ensuring continuous communication/feedback, sharing information and assisting and supporting colleagues in order to drive achievement of departmental goals

General

Systems

MS Excel(advanced) MS Word * AX Dynamics added advantage