Job Description

MAIN PURPOSE OF POSITION:

The main purpose of the Account Payable Clerk is receiving, verifying, processing invoices, and reconciliation of accounts payable transactions.

Accounts Payable Functions:

Matching orders to invoices and delivery notes and reconciling to statements. Ensure that all necessary documentation is checked and completed to allow payment within agreed credit terms. Responsible for the payment (within credit terms) and reconciliation of all trade creditor accounts (foreign and local) monthly or as and when payment is required. Ensuring that all payments are captured in the financial system timeously after payments have been made. Masterfile account verification for creditors Onboarding of New Creditors - Documents must be verified and checked prior to onboarding. Loading of payments on Electronic Funds Transfer (EFT)/BoP Forms. Resolving all queries on creditor statements and company accounts payable list of outstanding invoices. Managing Vendor payment terms in the financial system - ensuring that the system reflects the correct terms. Reviewing and reporting on AP Aging on a Bi-Weekly basis and ensuring all corrections or adjustments are made timeously. Completing Vendor / Credit Applications for all Companies All Filing linked to the above job function. Any ADHOC duties given by the Manager.

Admin Function:

Completing Company onboarding documents. Ensuring we have updated Company Documents. Vendor Onboarding and maintaining the Vendor Masterfile. Any ad-hoc Vendor manual Billing required. Filing Linked to the above functions. Any ADHOC duties given by the Manager.

REQUIREMENTS:

Internal training associated with competencies:

During the first week of your employment, you'll be presented with a meticulously crafted learning map designed to seamlessly guide you through your on-the-job training experience.

Minimum Qualifications

Finance Degree/Diploma

Minimum Experience

5 years' experience in an Accounts Payable role Experience working with ERP/accounting systems (AccPac advantageous) Experience with month-end closing and reconciliations Experience in processing local and foreign vendor payments Experience in vendor management and stakeholder liaison

Minimum Skills

Intermediate Excel (including VLOOKUP, PivotTables, formulas) Strong understanding of basic accounting principles (accruals, VAT, GRNI) High accuracy and attention to detail Strong problem-solving and analytical skills Excellent communication skills (verbal and written) Ability to work under pressure and manage large volumes Strong internal controls awareness and compliance Strong document management and filing skills

Physical Requirements:

Own transportation or reliable transportation.

Office Requirements:

Office-based working environment. Semi-formal dress code. Working hours are from 08:00 - 17:00. Excellent international business language skills (English), both written and verbal. Reliable transport to and from the office.

NOTE:

This is a permanent position subject to a successful three-month probationary period. You will be required to perform such duties as reasonably required by the business. Your job description may be amended from time to time if it is valid and reasonable. You will serve the Company or any Associated Entity in such capacity as management may reasonably require. Duties must be performed faithfully, diligently, and to the best of your abilities. You agree to use your best endeavors to promote the best interests of the Company and any Associated Entity. * You may be required within reason, to work outside of set duties and/or perform in more than one role.