Job Description

Role Purpose

o The purpose of the Accounts Payable Administrator role is to validate and process supplier invoices reconcile account and prepare payments.



Process AP transactions on the system e.g., vendor invoices, ad-hoc vendor requests, credit notes, rejected invoices, one-time vendors, AP document reversals, alternate payee requests, etc.) Match POs, GRNs and invoices for payment processing (2 & 3-way matching) Process GR/IR reports to identify variances on accruals and inform relevant stakeholders Reconciling vendor accounts by matching invoices to orders placed and/ delivery notes received; validating and debit or credit notes passed; monitoring discount opportunities, scheduling and preparing vendor payments; resolving purchase order, contract, invoice, or payment discrepancies (price and quantity etc) Distribute payment list to various countries Prepare bank instruction form for foreign payments Liaise with SAP CoE to ensure accuracy of vendor master data Inform vendors of invoices rejected, the reasons thereof and obtain confirmation of receipt of notification (RSA only) Address and resolve queries raised by vendors via call and query handling system Comply with AP policies and procedures Comply with SLA criteria (specific to area of responsibility) Comply with Safety, Health and Environment standards

Overtime when required

Qualifications & Experience

Matric with accounting as a subject Relevant certificate or diploma 2 - 4 years accounts payable or general accounting experience Manufacturing Industry (advantageous) A high degree of computer literacy including knowledge of the MS Office Suite - especially MS Excel and Word SAP ECC6 knowledge VIM (advantageous)


Personal Atributes


Excellent organisational and time management skills Excellent communication Problem solving skills MS Office Analytical and Conceptual; Communication (written and verbal); Relationship Building; Multi-tasking * Attention to detail