Job Description

Position Overview

We are seeking a dynamic and detail-oriented individual to join our team as a

Secretary / Admin / Data Capture / Financial Clerk

. This multi-functional role is critical in supporting our finance and administrative operations, ensuring accurate data capturing, effective communication, and reliable financial record-keeping. Experience in Xero or similar accounting software is essential.

Key Responsibilities

Financial Administration

Accurately capture and reconcile financial information into Xero. Record all financial transactions: sales, purchases, expenses, and payments. Import and reconcile bank and credit card statements. Manage accounts payable and receivable. Process supplier invoices and match to statements. Manage debtor allocations and follow up on outstanding accounts. Assist with payroll processing, VAT returns, and compliance documentation.

Secretarial & Administrative Duties

Provide admin support to bookkeepers and management. Maintain organised and up-to-date records and filing systems. Manage internal communication and send queries to relevant departments. Assist with customer account updates and credit applications. Handle vehicle licence renewals and general office logistics.

Data Capturing & Reporting

Ensure accurate and timely capturing of data into financial and operational systems. Generate and assist with weekly/monthly reports (VMB, aged debtors, stock, etc.). Reconcile ledger accounts and support audit preparation. Assist with month-end and year-end financial processes.

Inventory & Stock Management

Verify and manage stock deliveries and internal movement. Scan and allocate items to correct departments for inventory accuracy. Review credit slips and ensure correct documentation.
Job Types: Full-time, Permanent

Pay: R15000,00 - R20000,00 per month

Ability to commute/relocate:

Paarl, Western Cape 7646: Reliably commute or planning to relocate before starting work (Required)
Education:

High School (matric) (Required)
Experience:

Xero software: 1 year (Required)
Language:

Afrikaans (Required) English (Required)
License/Certification:

Drivers licence (Required)
Work Location: In person

Application Deadline: 2025/07/21