Job Description

Accounting & Operations Manager
We're looking for someone who's equal parts accountant, operations specialist, and systems thinker. In this role, you will manage the books, handle payroll, and keep us financially organized--but you'll also play a vital role in shaping how our business operates and scales.
If you're someone who enjoys solving operational challenges, streamlining workflows, and wearing multiple hats in a fast-paced, growing small business, we'd love to hear from you.
Key Responsibilities
Accounting & Finance

• Manage all aspects of Accounts Payable, Accounts Receivable, and Collections
• Track and categorize both operational expenses and project-specific costs
• Create and maintain project-specific profit and loss statements and generate firm-wide financial reports
• Prepare timely and accurate financial data for monthly tax reviews
• Maintain clean, reconciled books (QuickBooks Online preferred)

Payroll & Compliance

• Collect employee hours in Buildertrend and enter them into Justworks for bi-monthly payroll processing
• Manage and update resale certificates, W-9s, and other compliance documentation

Office Management

• Oversee the day-to-day studio operations to ensure efficiency
• Streamline vendor management, purchasing processes, and internal administrative systems
• Maintain digital filing systems and operational documentation

Strategic Operations & Marketing Support

• Identify and implement improvements to business operations and support scalable growth
• Collaborate on software evaluations, vendor sourcing, and project management tools
• Provide support for basic marketing initiatives such as newsletter coordination, CRM tool research, and contact database updates
• Track project milestones to enhance visibility and planning across teams

Requirements
Qualifications

• Minimum 3 years of experience in accounting, office management, or business operations
• Proficiency in QuickBooks Online, Excel or Google Sheets, and payroll platforms such as Justworks
• Strong organizational and problem-solving skills with a systems-oriented mindset
• Comfortable working independently and managing multiple responsibilities in a small team environment
• Proven ability to streamline processes and improve internal workflows
• Bonus: Experience working with creative teams or in the construction industry

System Requirements

• At least 15mbps for the main internet and at least 10mbps for backup

• A desktop or laptop that has an i5 processor with at least 8 GB RAM and an i3 processor for backup
• Note: Back-ups should still be able to function when there is a power interruption
• A webcam
• Noise-canceling USB Headset
• Quiet, Dedicated Home Office
• Smartphone

Benefits
Benefits

• Join Our Dynamic Team: Experience our fun, inclusive, innovative culture that values your unique contributions and supports your professional growth.
• Embrace the Opportunities: Seize daily chances to learn, innovate, and excel. Make a real impact in your field.
• Limitless Career Growth: Unlock a world of possibilities and resources to propel your career forward.
• Fast-Paced Thrills: Thrive in a high-energy, engaging atmosphere. Embrace challenges and reap stimulating rewards.
• Flexibility, Your Way: Embrace the freedom to work from home or any location of your choice. Create your ideal work environment.
• Work-Life Balance at Its Best: Say goodbye to stressful commutes and hello to quality time with loved ones. Achieve a healthy work-life integration to perform at your best.

Skills Required