Job Description

Job Advert Summary

Purpose Statement

To ensure that all travel related expenses are recorded on the relevant system and suppliers are paid within the stipulated times.

About SABS

The South African Bureau of Standards (SABS) is mandated to develop, promote and maintain South African National Standards (SANS), promote quality in connection with commodities, products and services, and render conformity assessment services and assist in matters connected therewith. Working for the SABS opens the mind to the world around you. We offer diverse career paths in dynamic environment that nurtures and recognises talent and potential. Become part of our vision of being a trusted stadardisation and business assurance solution provider and join a team that fosters accountability, excellence and innovation in an inclusive workplace.



SABS is an equal opportunities employer, and our recruitment will be done in line with the Employment Equity Act 55 of 1998 and our EE Policy. Please note that applications received after the closing date will not be considered.

Minimum Requirements

Qualification

National Diploma / Diploma in Financial Accounting (NQF Level 6)

Experience

3 years relevant work experience in Accounts Payable or Payment Management Travel expense accounting experience is essential JDE experience is preffered

Duties and Responsibilities

Functional Management

Receive travel claims for three categories of travel i.e. domestic, international and regional for all SABS employees. Perform audits on all approved claims by ensuring that the advances paid reflect on the claim. Ensure that all valid and original supporting documents are submitted and that the claim is in line with the AS25 and the SABS travel policy. Adjust claims where required as per policy, reject if adjustment needs to be done or additional documentation needs to be submitted Generate payments to consolidate with Accounts Payable table Reconcile applicable suspense and expense accounts (travel expenses) by employee on a monthly basis. Generate a journal on a monthly basis for all adjustments or correction on reconciliations Generate a journal on a monthly basis to deduct all advances outstanding for claims not completed after 30 days. Generate report for deductions to be done by Payroll division Follow up on outstanding items over 60 days Follow up on approval of claims or submission of documentation. Generate weekly report for employees to be blocked from travelling and payment due to non-submission of expense claims. Inform Travel Agency of employees that are barred from making company bookings. Ensure that all outstanding claims are audited within the guidelines of the policy. Ensure the filing is completed timeously.

Risk and Compliance Management

Assist in identifying and adhering to fraud controls, risk prevention principles, sound governance and compliance processes, and tools to identify and manage risks. Support and provide evidence to all internal and external audit and regulatory requirements Maintain quality risk management standards in line with ISO and regulatory requirements Maintain and enforce all related Service Level Agreements to minimise business risk and ensure business continuity. Adhere to all relevant laws, policies and Standard Operating Procedures throughout the organisation.

Stakeholder Management

Build and maintain effective internal and external stakeholder relationships for the purpose of expectations management, knowledge sharing and integration, and to manage the organisation's reputation. Represent and participate in the organisation's committees and task teams when required. Convene and attend meetings and present relevant information stakeholders when required. Ensure efficient communication to all auditors and other finance team members Ensure the provision of excellent customer service Resolve queries and problems within span of control and within agreed time frames. Follow up on unresolved queries, complaints where required * Liaise with relevant stakeholders regarding follow-up of information, as required.