Job Description

POSITION PURPOSE

Responsible for overseeing and directing accounting functions on an operational level, including general ledger, accounts payable and receivable, fixed asset, and cost accounting. Responsible for analysing and reconciling detailed general ledger accounts as assigned. Keeps records and accounts accurate and current. Researches and resolves discrepancies and accounting errors. Completes related reports, summaries, and records. Creates monthly expense reports. Performs related clerical duties. Prepares periodic reports, reviews and reconciles data, and participates in the development of specialized financial data. Oversees and prepares entries and adjustments to Company records, files, and statements. Prepares financial and variance analyses as well as budget and rolling forecast. Prepares financial and variance analyses as well as budgets and rolling forecast. Prepares Petty Cash Control documentation. Review, correct, and update Petty Cash submissions from the Centre Managers and monitor controls on Petty Cash and Banking closely. Prepare distribution reports. Complete monthly actuals and balance back to the TB on reports for the LL. Attend management meetings on/off site as per LL requirements.

ESSENTIAL FUNCTIONS AND BASIC DUTIES

1. Assumes responsibility for the accurate and timely completion of assigned accounting functions.
a. Reviews monthly Financial Reports and working paper files.
b. Reconciles general ledger accounts as assigned.
c. Completes required records and reports and maintains files as classified.
d. Prepares journal entries and balances work in more complicated accounting areas.
e. Completes various accounting functions in accordance with established policies and procedures, and applicable regulations including:

• Preparing trial balance from source documents.
• Preparing Balance Sheet and Income Statement.
• Preparing notes to the reports.
• Preparing monthly JV accounts where applicable.
• Maintaining Shareholders Loan Schedules.
• Prepare and ensure the execution of the owner distributions.
• Prepare the adjustment accounts on exit.
• Ensure the clearing of the adjustment account on take-on.
• Review and ensure the execution of petty cash reimbursements.
• Review and ensure the execution of building recoverable expenditure from corporate finance such as (but not limited to):

o Salaries
o Travel Claims
o Marketing cost
o License fees
o Lease fees

• Prepare VAT reconciliation and submission schedule.
• Prepare and maintain accounting schedules such as (but not limited to):

o Depreciation
o Assets
o Development (WIP)
o Tenant Installation
o Lease Commissions
o Utility Accrual
o Revenue
o Procurement / Accruals

• Filing copies of final monthly reports to building folder.
• Participate in annual audit which, may include (but not limited to):

o Supply of schedules and supporting calculations,
o Coordinating and managing the supply of supporting / substantiating documents,
o Process of approved adjustment- / taxation- and retained earnings journals,
o Ensure the tie back of TB's supplied to AFS presented by the audit firm,
o Ensure processes recorded by audit firm is up to date and accurate.
o Review the Tax calculation and ensure the record of submission is supplied (where applicable)

• Participate in internal audit
• Balancing intercompany loan accounts
• Verify monthly admin fee calculation and payment execution.
• Reviewing and release payments.
• Prepare and review 1 - 3 year Budgets and Rolling Forecasts.
• Follow up on outstanding items on the accruals and provide commentary on overdue items.

f. Report on financial income, including Management and Admin Fees on rental recoveries,
Letting Commissions on new or renewed leases, and interest earnings.
g. Researches and resolves accounting errors and discrepancies.
h. Tie back of Annual Financials on buildings and provide support to auditors as needed

2. Assumes responsibility for effectively researching, tracking, and resolving accounting problems and discrepancies.

3. Assumes responsibility for establishing and maintaining effective communication and coordination with area personnel and with management.
a. Maintains regular contact with Operations Managers and Property Managers in the departments to obtain information and/or to correct transactions.
c. Keeps management informed of area activities and of any significant problems.
d. Attends and participates in meetings as required.

4. Assumes responsibility for establishing and maintaining effective business relations and personal dealing with vendors, governmental agencies, and outside business and accounting professionals.
a. Responds to questions and problems politely and promptly.
b. Ensures that clients are properly informed.
c. Ensures that the Company's professional reputation is projected and maintained.

5. Assumes responsibility for related duties as required or assigned.
a. Stays informed of developments in the accounting field and of changing governmental and legal requirements.
b. Completes special projects as assigned.
c. Stand in on colleges positions during leave.
d. Ensures that Accounting Department work areas are clean, secure, and well maintained.
e. Best practice sharing and training in department.

PERFORMANCE MEASUREMENTS
1. Accounting documents, records, and reports are accurate, current, and timely.
2. Review and resolve Accounting errors or discrepancies promptly (or referred). Escalate / Inform areas of discrepancies or errors to management.
3. Good communication and coordination exists with Company personnel. Provide assistance, support, and training as required and or needed.
4. Inform management appropriately of area activities.
5. Complete Accounting functions in accordance with established standards (IFRS), policies, and procedures.

QUALIFICATIONS

EDUCATION/CERTIFICATION:
Bachelor degree in accounting or an equivalent combination of experience and training.

REQUIRED KNOWLEDGE :
Technical knowledge of accounting concepts, practices, procedures, standards (IFRS) and financial reports.
Understanding of related regulations, statutes, and filing requirements.
Up to date knowledge of the SARS VAT compliance requirements and the application there-of.
Knowledge of related computer applications.

EXPERIENCE:
Three or more years of previous property accounting and property listed funds experience preferred.
JV accounting experience will be beneficial.

SKILLS/ABILITIES:
Well organized and detail oriented.
Able to meet deadlines and manage projects.
Good math skills.
Good attention to detail and accuracy.
Cooperative and willing to assist others.
Able to use computers, calculators, and other basic business equipment.
Good EXCEL knowledge
Strong analytical skills.
Work under pressure
Able to create pivots and understand Pivots

Broll Property Group