Job Description

Job Purpose:
Entering and keeping track of financial transactions and supporting the finance department in providing required information to the various executives, customers, suppliers and authorities, as may be required.

Academic requirements:

• B Com (Accounting or similar level NQF qualification )( RPL NOT accepted as alternative)
• Completed trainee contract with registered accounting body (SAICA, SAIPA etc.) would be an advantage
• If no training contract, then please provide portfolio of evidence in support of claimed experience

Experience required

• Must have knowledge of Pastel Accounting Software (we will move to Sage 50 later) daily
• Payspace weekly
• SARS Efiling - must complete VAT returns, EMP 201 and EMP 501 as required
• Office 365 and its various components weekly, requires intensive knowledge

Duties: (duties can refer in some cases to any or all of the Group Companies)

• Assist with preparation of board presentation that is related to our companys financial position.
• Sales tax and other tax and regulatory filings must be completed on time.
• Assist with drafting of Cash Flow forecasting and monitor.
• Assist in preparing the monthly closing and assist with monthly management accounts
• Maintain cashbook by verifying, allocating, and posting transactions.
• Balance cashbook accounts by reconciling entries for all transactional bank accounts.
• Maintains historical records by filing documents.
• Prepare financial reports by collecting, analyzing, and summarizing account information and trends.
• Maintenance and upkeep of the fixed asset register

• Comply with local legal requirements by studying requirements; enforcing adherence to requirements; filing reports; advising management on needed actions.
• Contribute to team effort by accomplishing related results as needed
• Maintenance of a journal file for all lease agreements and loans
• Monthly reconciliation and interest calculations of the director and/or shareholder loans
• Journalization of shareholder loan interest
• Assist with KFC installation dispatching and queries
• Preparation of a monthly tax calculation and deferred tax calculation
• Manage the Banking relationship for financing purposes

Key Responsibilities & Deadlines:
Invoicing:

• Final Sales / GP report by end of 1st business day at month end
• Prepare weekly credit note report and obtain sign-off from manager/managing director

Supplier invoices

• Stock Reconciliation (Actual vs pastel) by the 2nd . day of each month
• Prepare a listing of all stock journals effected during the month by 2nd of the next month.
• Perform spot stock counts in order to identify unprocessed supplier invoices
• Review and finalize supplier payment file by 7th

Inventory

• Supervise the monthly stock take
• Review stock sheets, second counts and review proposed stock journals
• Report suspicious or lackadaisical behavior to Exco

Management Accounts

• Assist with preparation of management accounts by the 10th.

Payroll (Johannesburg and Cape Town)

• Prepare documents by the 20th each month for transmittal to Payroll processing
• Process leave adjustments as and when it takes place
• Payroll summary & pay slips by the 22nd
• Final pay-listing by the 22nd
• EMP201 due by the 5th of following month
• Bi-Annual EMP501 recon due by 31st October
• Final EMP501 / IRP5s due by 31st of May following year
• Compensation commissioners return due in March
• Pay slip to be handed/emailed to all staff by 24th of the month (month end)

Feedback/ Daily & Weekly Tasks:

• Prepare weekly Sales Figures for Management Team
• Weekly preparation of cash requirements for the following month
• Daily posting of customer payments
• Credit Notes enquiries to be attended to and communicated immediately
• Weekly reports on problem / outstanding customer accounts to directors

Cash Handling

• Maintain cash receipts
• Maintain petty cash book
• Perform cash count every week
• Reconcile cash on hand and ensure it is banked

BEE

• Existing supplier BEE certificates must be updated on a yearly basis

Debtors

• Final debtors age-analysis by the 2nd
• Monthly preparation of customer statements
• Debtor statements mailed by the 1st of the month
• Report on overdue customers weekly
• Please liaise with management or sales manager responsible for the account
• Place notice/block on system to stop supply to such clients

Credit Application for New Customer Accounts

• Manage application process
• Feedback/Outcome of application to be communicated to the relevant sales representative ( Approved or Declined
• Communicate directly to the client
• Ensure proper filing of these documents
• Ensure that all checks were done and information provided is correct

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