Job Description

Duties include:

Accounts Payables

• Accounts Payables Supplier payments and maintain good credit.
• Review all supplier documents
• Sign off all creditors recons
• Accounts Payables - Conduct and oversee maintenance of AP files.
• Load all payments onto ABSA

Debtors

• Set objectives for the accounts receivable team that align with the accounting department's goals.
• Monitor processing of invoices.
• Ensure timely collection of payments.
• Conduct credit checks.
• Negotiate with clients in non-payment cases.
• Prepare monthly, quarterly, annual and ad-hoc forecasting reports.

Statutory Payables

• Ensure accurate/timely payment of statutory (SARS) levies
• Reconcile and ensure accurate/timely payment of Bargaining Council levies etc.
• Ensure accurate/timely payment of Union fees
• Capturing & Maintenance of Wage/Salary payments on banking platforms
• Prepare all monthly, quarterly and yearly taxes for review by direct manager and ensure that they are paid on time
• Submit EMP 501

Reconciliations

• Monitor cash flow status
• Review Daily / Weekly Bank Reconciliations
• Maintain Inventory Records and Reconciliations
• Monitor expense deviations from budget and inform management.
• Prepare Monthly Provisions and Balance Sheet reconciliations
• Process provisions journals as required for month-end as well as various other journals that may be required from time to time
• Upload weekly and month pay runs from VIP
• Assist with checking of weekly pay runs
• Maintain AOD Reconciliations
• Monitoring of AOD Billing from Clients and recoveries
• Oversee Finance Assistant on weekly AOD functions when necessary
• Prepare and maintain per employee provisions between QLIK and VIP on monthly basis
• Update and review rate cards
• Check D Forms submitted from payroll
• Oversea and monitor debtor invoicing to the weekly payroll runs
• Check that all invoices are correctly invoiced to the assigned debtor
• Assist from time to time when required on debtors collections

Financial Reporting, Statutory Compliance and Record Keeping

• Prepare Board Pack for review and finalization by Finance Executive
• Assist in preparing monthly, quarterly, and other reports as needed by the Finance Director/Shareholders.
• Report any discrepancies/risks to the Finance Executive
• Prepare all required statutory submission for submission (SARS, STATS SA, WCA and any other report as delegated from time to time)
• Recommend and maintain a system of policies and procedures that impose an adequate level of control over Finance Department activities
• Monthly VIP and system audits

BEHAVIORAL COMPETENCIES
High emotional intelligence
Ability to analyse and report
Ability to perform various tasks and maintain an attention to detail
Ability to maintain confidentiality
Ability to interact with people at all levels (teamwork)
Financial acumen
Ability to perform under pressure and meet deadlines
Proficiency in excel
Accuracy
Ability to work independently and delegate functions
Ability to communicate (verbal and written) at all levels = Lower, Middle and Upper levels of management

Minimum Qualifications Required:

• B. Com degree in Financial Accounting or Financial Management
• A minimum of 10 working years experience in a financial field with 5 years in a similar management role with equivalent experience.

If you think this suits you - send your CV today!

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