Job Description

Job Summary
JOB DESCRIPTION:

Job Title: Accountant
Job Type: 3 Months Contract (Maternity cover)
Job Industry: NGO - Heath Sector
Location: Parktown, Johannesburg

KEY DUTIES AND RESPONSIBILITIES:

1. Financial Management and reporting:

• Preparation and submission of the monthly consolidated VAT return.
• Assist the financial Manager in upgrading or changes to the accounting system.

2. Funder Invoicing:

• Review project general ledger income statements to validate allocation and accuracy of financial information.
• Calculate and ensure all monthly invoices and advance requests are submitted to donors for timeous payment.
• Liaison with Funders in connection with invoicing/funding requests/liquidations/etc.

3. Fixed Assets in Pastel:

• Maintain and update the Fixed Asset register in terms of donor and statutory requirements.
• Ensure that asset information is updated in Pastel and that monthly depreciation journals are done in the accounting system.
• Ensure that assets are tagged and labelled according to donor requirements. Prepare asset listings per site/project for identification and control purposes. Obtain physical confirmations and sign off from the project administrators quarterly.
• Maintain a non-asset listing per project of all tangible items in line with the agreed or internal threshold or limits.
• In terms of asset write offs, prepare a letter of motivation to be submitted to the Chief Financial Officer to be forwarded to the respective donors for approval.

4. Cash Flow and requesting funds:

• Monitor project cash flow requirements and advise the Financial Reporting Manager accordingly of any shortfall.
• Submit the weekly cash flow movement report for all projects.
• Ensure that all loans are repaid timeously.

5. Overseeing cash book capturing and allocation:

• Ensure the update and reconciliation of all cashbooks daily.
• Ensure that reconciling items are cleared and resolved timeously.
• Ensure that the AP and AR allocations are done daily.
• Review of the AP/AR recons for intercompany account.

6. Overseeing Finance Team:

• Supervision of finance staff.
• Provide guidance and direction to the financial team reporting into this position, ensuring that filing is done daily, in a structured manner.
• Provide guidance to the bookkeeper in its finance activities.

7. Ad hoc support to the Finance Reporting Manager:

• Assist the Finance Reporting Manager in the preparation of the annual financial statements for statutory and donor audits.
• Assist the Finance Reporting Manager with any other ad hoc reviews or financial reporting requirements.
• Ensure daily follow-up and reconciliation of all compliance queries to ensure all compliance queries are resolved and signed off within 30 days of receipt from the compliance department.
• Review and update all financial reports where necessary in terms of donor and statutory requirements.
• Authorisation of new payments/supplier beneficiaries on the electronic banking system.
• Checking of all daily payment batches to ensure completeness and accuracy of payment details.

MINIMUM QUALIFICATIONS AND EXPERIENCE:

• Matric.
• BCom Degree in Accounting and articles or equivalent experience.
• 5-8 yearsxe2x80x99 experience in an Accountant role preferably with experience in managing finance staff.
• Sound knowledge of financial accounting policies and procedures.
• Ability to operate in a dynamic environment.
• Exposure to a multiple-project environment with multiple bank accounts.
• Pastel Evolution experience.

SKILLS, COMPETENCIES, AND ATTRIBUTES:

• Advanced experience with MS Excel.
• Pastel Evolution experience.
• Sound knowledge of VAT act.
• Deadline-driven and good at self-management.
• Ability to work under pressure.
• Excellent attention to detail, and deadline driven.
• Supervisory skills.
• Ability to work under pressure, independently and as part of a team.
• Good verbal and written communication skills.
• Excellent analytical and creative problem-solving skills.
• Ability to manage relationships.

PACKAGE & REMUNERATION:

• Will be agreed based on qualifications, applicable experience, and previous earnings.

SPECD (Pty) Ltd

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