Job Description

Purpose of the Role

This position supports the Financial Manager by managing and processing the full monthly payroll function, compiling basic monthly management accounts for smaller group companies, and assisting in day-to-day financial operations. The role is pivotal in ensuring accurate and timely reporting, payroll compliance, and the overall financial health of selected entities within the group.

Key Responsibilities

Payroll Processing

- Manage end-to-end monthly payroll (salaries, deductions, benefits, taxes).

- Ensure compliance with SARS, UIF, SDL, PAYE regulations.
- Prepare and submit EMP201/501 reconciliations and liaise with external payroll providers (if applicable).

- Collaborate with HR regarding maintaining employee records (contracts, salary adjustments, etc). - The core HR function will remain with the HR team (leave, onboarding), The new role will be limited to Payroll input

- Process third-party payments and statutory deductions.

- ?Assist with any benefit/insurance claims on behalf of Exim employees, with our third party providers.

Monthly Reporting and Management Accounts

- Assist with compilation of monthly management accounts for smaller group entities.

- Post and process journal entries.
- Conduct control account reconciliations and assist with gross profit analysis.
- Prepare monthly variance analysis and commentary.

- ?Processing and Loading payments for suppliers to smaller group entities.

Operational Finance Support

- Support the Financial Manager with ad hoc financial tasks and delegated responsibilities.

- Assist with cash book processing, petty cash reconciliations, and bank reconciliations.
- Assist with internal audits and process documentation.

- Maintain Fixed Asset Register

- Reconciliations of foreign imports supplier accounts / transactions

- Support other finance staff when needed.

Required Skills and Competencies

- Tertiary qualification in Accounting, Bookkeeping, or related field.
- Minimum 2-5 years experience in payroll and bookkeeping, preferably in FMCG or a similar fast-paced environment.
- Experience with payroll systems (e.g., Sage VIP, Payspace) and accounting software (e.g. Omni, Odoo etc).
- Strong working knowledge of South African payroll legislation and SARS requirements.
- Intermediate to advanced Microsoft Excel skills.
- Excellent time management, accuracy, and attention to detail.
- Ability to handle sensitive information with discretion and confidentiality.
- Strong interpersonal and communication skills.
- Financial literacy and analytical competence.
- Suggests improvement and innovation to the processes to improve the effectiveness of the operation.
- Works well under pressure, remaining focused, optimistic and persistent even under adversity

Key Performance Indicators (KPIs)

- Payroll completed accurately and submitted by the 22nd of each month.
- Management accounts delivered for review by the 5th working day of each month.
- No payroll errors or compliance issues reported.
- Control account reconciliations finalised by the 4th working day.
- Timely and accurate execution of delegated tasks.

Job Type: Full-time

Pay: R25000,00 - R30000,00 per month

Application Question(s):

How Many years of experience do you have in Accounting? What is your highest Qualification? What systems are you familiar with? Do you have a valid driver's license? Do you have your own Transport? How many years of Payroll experience do you have?
Work Location: In person