Job Description

Our Client in the Non-profit social services Industry is seeking to employ an Accountant / Bookkeeper to their team based in Port Elizabeth.
Requirements:

• Formal qualification in financial management, accounting, bookkeeping/Pastel or related.
• Strong competence in accounting, finance & investment principles; proficiency in Pastel, SimplePay, Excel & budgeting.
• Excellent financial problem-solving skills and reasonable logic for appropriate decision making.
• Ability to work under pressure and provide reports and calculations with short deadlines.
• Ability to stay calm and provide accurate work and reports.
• Honesty and maintaining confidentiality.
• High attention to detail and a critical eye on financial systems.
• Ability to manage relationships with debtors, creditors, staff, auditors, donors, provident fund, banks, tenants.
• Reporting to the director and operating with a high degree of independence.

Responsibilities, but not limited to:

• Process financial records onto Pastel on a monthly basis, including accruals, journals and petty cash.
• Keep and maintain Excel reports on petty cash and other related items.
• Manage bank and statement uploads/bank feeds and reconcile regularly.
• Check all allocations and reconcile bank accounts regularly.
• Process the financials of relevant entities for the director and the finance committee.
• Analyse key expense areas as required by the director or finance committee.
• Process Section 18A certificates as required.
• Invoice rentals, service charges and other services for tenants.
• Monitor receipt of rentals and follow up on payments due.
• Keep the director informed of any defaults in payments timeously.
• Ensure rentals are increased as per escalation clauses in the rental contract when instructed by the director.
• Build a relationship with tenants regarding invoicing and maintenance queries.
• Capture and allocate supplier invoices and attach PDF documentation to Pastel where possible.
• Execute weekly and monthly payments, and reconcile with suppliers.
• Reconcile debit order, credit card and other payments with statements.
• Reconcile supplier reports with supplier statements.
• Keep filing of records up to date.
• Manage petty cash floats and expense schedules in Excel; capture on Pastel with attached PDF/Excel reports and reconcile monthly.
• Prepare year-end audit figures and journals in preparation for the annual audit.
• Prepare reports as required by funders or oversight bodies.
• Handle any external stakeholders' audits, which may include due-diligence audits by current or potential donors.
• Draw bank statements and monitor deposits and payments.
• Arrange banking of cash as required.
• Maintain proper cash flow management to maximise interest.
• Notify the director of any donations received.
• Reconcile bank accounts frequently each month (including credit cards).
• Control petty cash payments, floats and receipts for relevant entities.
• Maintain Excel spreadsheets with income and expenses and capture summaries on Pastel (with attached reports).
• Balance petty cash boxes monthly.
• Assist the director with funding proposals and budgets when required.
• Monitor funding spend as per donor specifications and prepare accounting documents for donor audits.
• Assist the director with the annual budget to be tabled for the finance committee, and capture the budget onto Pastel.
• Assist the director with the monthly monitoring of actual vs budget each month.
• Issue relevant Section 18A tax certificates where required.
• Process and keep accurate account of the in-kind donation register as received from procurement monthly.
• Process monthly salaries using SimplePay.
• Manage leave, overtime, loans, deductions and registration of new employees.
• Open post and distribute to relevant receivers.
• Submit UIF declarations via SimplePay.
• Assist staff with garnishee/Metropolitan/Alexander Forbes claim forms and help with queries.
• Calculate final salary for an employee if they resign or services are terminated.
• Process payroll reports and payslips, related payments and capture journals onto Pastel.
• Do monthly submission and payment of Alexander Forbes, Metropolitan, garnishing orders, union fees, PAYE, UIF, SARS e-filing (EMP201).
• Complete annual & bi-annual EMP501 returns and IRP5s.
• Submit annual COIDA returns.
• Process provident fund claims and any other related functions.
• For bi-monthly VAT maintenance, ensure periods are closed off before drawing Pastel VAT reports.
• Submit VAT201 declarations and payments timeously and reconcile regularly.
• Prepare documentation for any VAT audit and submit timeously.

Please note that should you not receive a response within 2 weeks of applying, you may consider your application unsuccessful.

Skills Required