Job Description

Position Overview:

An Accounts Receivable (AR) position involves managing a company's money owed by clients, ensuring timely payments, and maintaining accurate financial records. This includes tasks like invoicing, tracking payments, and following up on overdue accounts.

Ensure source documents are aligned and matching to the final invoice. Ensure supporting documents are authorized and have the relevant information before generating invoices/credit notes.

Liaising with Customers daily, providing support internal as well as external for any queries raised.

Key Responsibilities: Accounts Receivable(AR), Accounts Payable(AP) and General Bookkeeping

Invoicing and Billing(AR):

Checking billing information received from sales to generate invoices to customers for goods or services rendered. Processing of credit notes Submission on Debtors statements Attending to AR queries Investigating and managing and refund processes

Credit Application / Opening of new accounts

Receiving credit applications from Sales or Directly from clients Vetting and ensuring checklist balances Doing relevant checks to verify credibility and identifying any risk Putting credit application pack together after all checks are done then submitting to the manager for approval

Payment Tracking:

Monitoring and recording incoming payments, ensuring they are accurately applied to the correct invoices Effective credit control - maintaining that all customer payments are received timeously

Credit Management:

Assessing and managing customer credit limits Immediately alerting management to any issues

Record Keeping:

Maintaining accurate and organized records of accounts receivable, including invoices, payments, and customer information.

Reconciling Accounts:

Ensuring that the accounts receivable ledger matches the general ledger and that all payments are reconciled: Addressing and resolving any disputes or discrepancies related to invoices or payments.

Reporting:

Preparing reports on accounts receivable, including aging reports and payment trends. Having Weekly meetings with Management and sales reps to advise on clients defaulting

Accounts Payable

Requesting quotations for services or products required Requesting and capturing invoices after ensuring that all information is correct Submitting for Payment

General Bookkeeping

Inventory Jnls were required by sales, ops or management

Internal Coordination:

Work closely with the external sales team and Warehouse to ensure timely delivery of products. Communicate any customer-specific needs, product issues, or delays with External teams to ensure smooth operations.

Relationship Management:

Build and maintain strong, long-term relationships with existing and potential customers. Provide proactive customer service, addressing issues before they escalate.

Documentation & Reporting:

Maintain accurate records of customer interactions, quotes, and sales activities. Prepare regular sales reports and assist in identifying sales opportunities and market trends.

Skills:

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Technical Knowledge:

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Job Type: Full-time

Pay: From R23500,00 per month

Work Location: In person