Job Description

Rosebank College, the Independent Institute of Education (The IIE) is one of the leading private higher education institutions in the country registered with the Department of Higher Education and Training. For over 70 years IIE Rosebank College has delivered quality tertiary education to students across South Africa. Situated in bustling cities, IIE Rosebank College embraces the same vibrant environment which allows over 20 000 students to connect with the heart of the institution. Our exceptional growth is creating a once in a life-time opportunities to suitable incumbents.

Job Purpose:

As the Academic Operations Officer you are responsible for the administration related to results, graduation, student records, admission requirements and registration of students, all the while adhering to the IIE Policies related to all the various operational functions and requirements. You will work closely with the Teaching and Learning team to ensure timeous feedback and return of results after assessments as well as moderation.

Duties and Responsibilities:

• Planning and oversight of the Registration Process
• Ensure that contracts are complete and correct, and all relevant sections signed.
• Billing of all students
• Create and maintain all student files.
• Ensure that all relevant supporting documents are in the files.
• Ensure all hard copy documents are uploaded on the online academic portal.
• Maintain and control a proper filing/archiving system.
• Capture and register students on the online academic portal.
• Responsible to ensure compliance with the relevant IIE Policies
• Consult with Central Support Office (CSO) on all Admission Queries
• International Student Applications xe2x80x93 Study Permits, etc, SAQA or Equivalence Documents
• Responsible for up to date, accurate maintenance and capturing of student data on the online academic portal in respect of registration details.
• Processing all change of details and change of subject/Modules forms and associated confirmation letters
• Collaborating co-operatively with the academic assistants and in support of TandL team with the respect to all details pertaining to changes needed on timetables and registers
• Manage and oversee the entire assessment (formative assignments and tests, summative and special exams, and moderation process
• Ensure all relevant documentation are on the system to be processes by the Central Academic Team to graduate students.
• Ensure all academic and admission requirements met to graduate students.
• Assist in planning of the graduation ceremony and administration around the ceremony.

Minimum Requirements:

• Bachelor's degree in business administration or related field
• 3 -5 yearsxe2x80x99 administration experience
• 1 year first level management or supervisory experience
• Experience in a tertiary educational institution will be advantageous.

Key Competencies:

• Knowledge and understanding of the South African higher education systems and regulatory framework.
• Ability to manage time effectively.
• Attention to detail.
• Customer service orientated.
• Ability to effectively cope with change.
• Deadline orientated and can work well under pressure.
• Be able to work in a team environment.
• Effective communication skills

Working Hours:

Classes are scheduled from 08h00am until 17h00pm, Monday to Friday.

Salary:

Market related.

Enquiries:

For enquiries, please feel free to contact the Campus on 051 101 0414.

Rosebank College is an equal opportunities employer however preference will be given to EE and South African candidates.

Rosebank College