Job Description

Office Assistant/Assets
Finbond Mutual Bank in Pretoria
Expiry Date: 2025-06-12
Purpose of the role:
1. Day to Day:
xe2x97x8f Check Calls on Manage Engine E.g. Asset Transfers, Cashbox purchases, Asset Card purchases, PO purchases.
xe2x97x8f Check POPs on Manage Engine and load any outstanding payments onto Fraxion.
xe2x97x8f Update IT payment sheet accordingly.
xe2x97x8f Update IT Asset input sheet accordingly.
xe2x97x8f Save and name all invoices with the correct PO number and invoice number.
xe2x97x8f Uploading Fraxion payments
xe2x97x8f Do Asset transfers on Asset Register.
xe2x97x8f Once Asset transfers are done on the Asset register and relevant info is sent to the Techs, Submit for Approval and put ME call on Await Approval.
xe2x97x8f Other Administrate duties required.
xe2x97x8f Manage ad hoc duties..
2. Weekly:
xe2x97x8f Get POPs (Proof of Payment)
xe2x97x8f Update POPs from invoice received to payment done.
xe2x97x8f Make sure all outstanding payments are done when the weekly report is sent out.
xe2x97x8f Check on all Await Approval calls and when approval is done, put on Update Assets.
3. Monthly:
xe2x97x8f Prep Asset register for Submission.
xe2x97x8f Remind all IT Technicians of the submissions of their expense sheets and logbooks.
xe2x97x8f Ensure the IT Asset Input sheet is ready for submission on the 5th of each month.
xe2x97x8f Close all Updated Assets calls once the Assets register has been submitted.
xe2x97x8f When the new Asset register is sent back, copy the new register into the Updated List to Finance sheet to cross reference and double check all transfers and scrapings were done correctly.
4. Bi-annually (Every 3 months):
xe2x97x8f Check Branch Asset Register
xe2x97x8f Compare Check Sheet with Asset Register and if any discrepancies are found, correct, and resolve them.
xe2x97x8f Follow up with Branch, AMs and IT technicians regarding transfers that weren't logged.