Job Description

Responsible for providing analytical, administrative, and operational support to management by collecting, managing, and analysing physical security data across sites nationally. The incumbent will ensure effective information flow, accurate reporting, documentation, and the coordination of security operations projects, contracts, and technology systems to strengthen overall physical security posture.
Requirements
Security Data Management and Reporting
Collect, validate, and analyze physical security data (e.g., incidents, patrol reports, system events, and
contractor performance).
Develop dashboards and compile regular reports for the Executive: Corporate Security, including trends,
risks, response time metrics, and contractor compliance.
Maintain databases for incident tracking, system audits, and access control metrics.
Physical Security Systems Support
Administer security systems databases, including access control platforms (e.g., Babylon, Gallagher),
CCTV analytics, intrusion systems, and alarm reports.
Coordinate user access and permissions, maintain asset and user logs, and track system uptime and
faults.
Log and track service provider maintenance and repairs across all security technologies.
Contract Administration and Support
Maintain a central register of physical security contracts, service level agreements (SLAs), performance
records, and expiry schedules.
Assist with vendor performance analysis and track penalty clauses, deviations, or outstanding
deliverables.
Support procurement and budgeting processes through data preparation and cost tracking.
Operational Support
Coordinate national and regional site security surveys, assessments, and compliance inspections.
Prepare presentations, briefing packs, and audit files for use by the Corporate Security Executive.
Track implementation of security recommendations, infrastructure upgrades, and risk mitigations.
Compliance and Policy Monitoring
Monitor adherence to physical security SOPs, security frameworks, and security governance
frameworks.
Provide administrative support during internal audits, SAPS inspections, or regulator reviews.
Ensure secure filing and version control of all security policies, contracts, manuals, and site reports.
Functional Knowledge
Incident & Threat Analysis; Experience in analysing incident data, access logs, and audit trails to identify
risks and trends; Exposure to Security Environment and understanding of; Incident reporting tools (e.g.,
Online Intelligence), capturing and updating of investigation registers, update SAPS case records and cases
at the courts; Exposure to Financials, costing and spending and understanding of procurement processes;
Maintaining dashboards and compile incident/ statistics reports.
Functional Skills
Proficiency in Microsoft Excel, PowerPoint, SharePoint, Power BI (or similar reporting tools); Attention to
detail, analytical mindset, and structured approach to documentation; Knowledge of physical security
technologies and control room systems (preferred); Interpersonal and communication skills for engaging
stakeholders across levels
Competencies (Behaviour)
Professionalism; Integrity; Emotional maturity; Trustworthiness; Team player; Managing tasks; Seizing
opportunities; Challenging ideas; Showing composure; Values Aligned with company Values.
Competencies
Creating and Maintaining Networks
Making Accurate Judgments and Decisions
Managing Risk
Resolving Conflict
Education
NQF 4: Grade 12 and relevant modular training
Additional Information
Qualifications and experience:
Post-matric certificate in Security Administration, Office Administration, or knowledge/ certification of IT
Systems will be an advantage.
Experience in a physical security, administrative, or analyst role.
Demonstrated experience in compiling management reports and working with large datasets.
Experience in corporate or critical infrastructure security is an advantage.
Special Requirements:
Ability to work with large data.
Proficient in MS Excel and the rest of the MS Office suite.

Skills Required